TITLE: CTE (Career and Technical Education) Administrative Assistant STATE CODE: 059
REPORTS TO: CTE Director FSLA STATUS: Non-Exempt
EXPECTATION FOR ALL EMPLOYEES:
Supports the organization’s mission, vision and values by exhibiting the following behaviors: excellence and competence, teamwork, innovation, respect, commitment to our community, accountability and ownership.
POSITION SUMMARY:
Under direct supervision of the Career and Technical Education Director, this position provides secretarial support for the CTE Office and CTE Programs. In addition to typing, filing and Synergy programming, meeting and conference coordination, student scheduling (CTE Only), obtaining supplies, coordinating direct mailings and working on special projects as assigned. This role also involves routing calls for a diverse group of important external callers and visitors, as well as internal contact at all levels of the organization.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
- Schedules and organizes CTE activities including meetings, travel, conferences and department activities.
- Performs desktop publishing and creates monthly calendar.
- Establishes, develops, maintains and updates filing system for the CTE office. Retrieves information from files when needed.
- Act as a liaison with other departments or schools and outside agencies. Handles confidential and non-routine information.
- Serve as CTE SAIS coordinator performing data entry, program/course setup, routine SAIS reporting, and student scheduling.
- Assist the CTE Director to maintain CTE accountability measures including; student placement, graduation rates, grants management, and various financial duties.
- Assists with preparation and administration CTE assessment testing
- Collaborates and partners with school counselors to assists with registration and aggregation of CTE students and relevant data.
- Supports administration and other district personnel in assembling necessary data for new A-F school accountability reporting.
- Coordinates, implements and supports the registration process with Mountain Institute CTED and Yavapai College.
QUALIFICATIONS, KNOWLEDGE AND SKILLS REQUIREMENTS:
- Must have a high level of interpersonal skill to handle sensitive and confidential situations. This position requires demonstrated poise, tact and diplomacy.
- Requires knowledge of school district and an excellent command of the English language.
- Requires knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1+ years of related experience.
- Work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Must have working knowledge of school attendance programs and reporting procedures. Experience in SAIS and School Master preferred.
EDUCATION AND WORK EXPERIENCE:
- High School Diploma or its equivalent and some business college training desirable.
- At least one year of experience with computer operation and or secretarial experience.
- CTE training or related experience preferred.
- Must have or be able to obtain a valid Arizona IVP Fingerprint card.
WORKING CONDITIONS:
XX Work Environment involves no physical risks or hazardous conditions
Work environment involves slight physical risks that require basic safety precautions (safety glasses, lab coats, rubber gloves etc.)
Work environment involves exposure to potentially dangerous materials and situations that require following detailed safety precautions (such as wearing respirators, handling hazardous materials, and working with industrial machinery.)
PHYSICAL EFFORT:
Rarely Occasionally Routinely Often
(0-5%) (6-25%) (26-75%) (over 75%)
Sitting _____ _____ _____ __X__
Standing _____ __X__ _____ _____
Bending/Stooping _____ __X__ _____ _____
Crawling/Kneeling __X__ _____ _____ _____
Climbing __X__ _____ _____ _____
Pushing/Pulling __X__ _____ _____ _____
Lifting (Under 10 lbs.) __X__ _____ _____ _____
Lifting (10 Lbs. Or more) _____ __X__ _____ _____
Carrying (Under 10 lbs.) __X__ _____ _____ _____
Carrying (10 lbs. or more) __X__ _____ _____ _____
Reading documents for
general understanding _____ _____ __X__ _____
Reading Documents for
analytical purposes or high
degree of accuracy _____ _____ __X__ _____
Viewing Video Terminals _____ _____ __X__ _____
Other (Describe below) _____ __X__ _____ ____
Describe “Other”: Walking______________________________________________________
GENERAL INFORMATION:
The above statements are intended to describe the general nature of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.
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Employee Signature Date |